TopBanner

Microsoft Teams User Tip #19: Teams SnapChat Feature: Skype for Business IM’s Disappear After a Period of Time

image

It appears like Skype for Business instant messages entirely disappear after a certain amount of time. (appears like 24hrs to me, but thats a rough estimate)

Take a looks in Chats after 24hrs, and presto, Gone!


image

So, just be aware, if you use Teams to Skype for Business IM Chats, they will not be saved or searchable in Teams. (Teams makes this clear). Also, they entirely disappear like a SnapChat photo!

Winking smile

Microsoft Teams User Tips #18: Keep Multiple Microsoft Teams Accounts / Tenants Open Simultaneously

image

Several things conspire to make it ideal to be able to keep multiple Microsoft Teams Accounts/Tenants open simultaneously. Unfortunately, just opening several Browser windows and switching to the appropriate Accounts/Tenants doesn’t seem to work since all the browsers switch to the same Account/Tenant.

But we can achieve this using Chrome “People” feature. Essentially Chrome People seems to make separate browser sessions, which allows us to stay in multiple separate Accounts/Tenants.

Let’s get going…

Using Chrome, click on the “People” button beside the Minimize/Maximize/Close button in the upper right of Chrome.

image

Add Person

image

Type in a Name (to identify the Account/Tenant). Assign an avatar to identify it in your task bar if you wish.

image

No need to create additional Google Account, “No Thanks”

image

Now sign into Microsoft Teams

image

And switch to the Account/Tenant you want this “Person”/Session to show.

Repeat this for each Guest Accounts/Tenants you interact with regularly and you should be able to interact with all the Guest Accounts instantly.

How to Have this Session (Person) StartUp in Correct Account/Tenant

Now we want to assign this “Person” (Account/Tenant browser sesssion) an URL that opens the correct tenant.

An Account/Tenant URL like like this.
https://teams.microsoft.com/_?tenantId=72f988bf-86f1-41af-91ab-2d7cd011db47

When you switch between Accounts/Tenants in Microsoft Teams this URL is shown briefly and you can copy it. We want to copy this URL and make it the default startup web page for this Session.

So let’s switch the Account/Tenant we want to work with. Do this in Teams:

image

Now copy that URL…

image

Now go to Chrome, then Customize & Control Chrome | Settings |

image

Go to On startup | Open a specific page or set of pages | Add a new page | and copy the URL we got above.

image


Summary

Now you can stay in in multiple Accounts/Tenants simultaneously.

image

What this solution does:

  • Be in multiple Accounts/Tenants at the same time
  • Keep Presence (roughly) Correct.

What this solution does not (yet) do:

  • Automatically sign-in using correct credentials
  • Allow users to make audio/video calls
  • Windows are not tabs in one browser
  • etc.

If you have any ideas on how to make this solution even better, please comment!


To see more Microsoft Teams User Tips:
http://windowspbx.blogspot.com/search/label/MicrosoftTeamsUserTip

.[Video] Learn Microsoft Teams in 5 Minutes:
http://windowspbx.blogspot.com/2016/11/learning-microsoft-teams-in-5-minutes.html

Microsoft Teams User Tip #17: Moderation & How to Delete Other User’s Messages

Things are great, users are really making use of Microsoft Teams and then…you would like to “cleanup” some messages in a Team channel. How do you do that?

By default users can only delete their own messages.

image

But not other users.

image

If you would like to configure Microsoft Teams so Team Owners can delete other user’s messages, you are going to have to nicely ask your Administrator to make a change in the Office 365 Admin Center. (NOTE: this is a Microsoft Teams wide setting)

This is what they will need to do:

In the Admin Center

Admin Center | Settings | Services & add-ins | Microsoft Teams.

image

Now expand Messaging and turn “Allow owner to delete all messages” = ON. Save.

In the Team

In the Microsoft Teams client, go to Teams.

image

Now select More Options | View USers | Settings | & enable “Owners can delete all messages”.

Now Owners should be able to delete other user’s messages. Let’s Check:

image

Sure enough! Great.

To see more Microsoft Teams User Tips:
http://windowspbx.blogspot.com/search/label/MicrosoftTeamsUserTip

.[Video] Learn Microsoft Teams in 5 Minutes:
http://windowspbx.blogspot.com/2016/11/learning-microsoft-teams-in-5-minutes.html

Cloud PBX Call Queues Get Additional Contact Center Feature PowerShell Commands: Serial Routing & Agent Opt Out

It is not currently on the Office 365 Roadmap, but my alert colleague, CJ Martin, notified me that it looks like some work is being done to add some new functionality to Skype for Business Cloud PBX Call Queues (aka Hunt Groups) based on the Microsoft Set-CsHuntGroup documentation, which includes new PowerShell parameters to configure Serial Routing and Allow [Agent – see below] Opt Out.

Both of these features are highly anticipated by those using Cloud PBX Call Queues in Attendant console and light contact center scenarios.

Below are the commands.

image

And apparently to allow agent Opt Out.

image

We weren’t sure if we missed something in all the Microsoft Teams buzz, so we went right over to Office 365 and checked, and sure enough the commandlets are there so we gave them a whirl:

image

The commandlet response was:

The AgentOptOut feature is not available yet.

When will “yet” be? No guarantees here, but looking forward to this type of functionality quite eagerly!


Sources: https://technet.microsoft.com/de-de/library/mt796457.aspx
Office 365 Roadmap: https://products.office.com/en-us/business/office-365-roadmap

Microsoft Teams User Tip #16: Guest Access & Searching Chat History

image

The Problem

If you have 1 to 1 chats with Users who are a guest in your Account and you are a Guest in their Account and you both are Guests in other Accounts. You could conceivably have 1 to 1 Chats with one Contact scattered among many different accounts: You could have a chat with the user as a guest in your Account, you as a guest in their account, or you both are a guest in unlimited numbers of other Accounts.This will make searching for a past conversation history very difficult, since users cannot search across all accounts.

Searching for Your Conversation History for User (in 1 or more Accounts)

So if you want to search for history for a specific user it means switching to each of the Accounts a conversation might have happened with a particular user and searching for the contact. So switch to an Account and then type the search string in the Search of that Account and click Search.

image

Most likely you will now need to filter the search string by user. Click on the Filter button.

image

Now reenter the search string and type in the user. (sadly you can’t copy and paste the user name! you need to let Teams “build up” the name, so you need to be paying attention you select the correct user!)

image


How to Work Around the Problem

I’m not really sure if there is a good solution to this problem. One way to go about it is to have a personal practice of only initiating Chats (1 to 1 conversations that aren’t related to a specific Team) in your own Account. This would mean adding them as a Guest even if you are already a Guest in their Account. But this forces the other user to have their history spread among various accounts.

I suppose another practice is to not use Teams for 1 to 1 Chats and use Skype for Business instead. Once again, not a great solution.

Summary

This is definitely a significant challenge for Chat / 1 to 1 / Adhoc conversations in Microsoft Teams.

To see more Microsoft Teams User Tips:
http://windowspbx.blogspot.com/search/label/MicrosoftTeamsUserTip

.[Video] Learn Microsoft Teams in 5 Minutes:
http://windowspbx.blogspot.com/2016/11/learning-microsoft-teams-in-5-minutes.html

Microsoft Teams Guest Access: How it Works

image

Microsoft Teams Guest Access is Here

9/11/2017 Office Blog:
https://blogs.office.com/en-us/2017/09/11/expand-your-collaboration-with-guest-access-in-microsoft-teams/

Guest Access Support Article:
https://support.office.com/en-us/article/Guest-access-in-Microsoft-Teams-bd4cdeec-4044-4b4b-9df1-beb139013a3f?ui=en-US&rs=en-US&ad=US

How Does it Work?

Here is how it works..

Just like adding a member of your organization, you go to a Team | Member and click “Add Member”.

image

The user will be recognized as not in your org and therefore a “Guest”. The user will be set as a Guest type of user and identified as such in all communications.

image

After you add a Guest they will be sent an email to join your Organization’s team. After the guest user goes through the enrollment process, they will now have more than one Account in Microsoft Teams that they can switch between. (below shows the ability to switch between two accounts)

image

Badge notifications will show if there are message in Accounts you are currently not in.

Guest Users can do pretty much what other users can in a Team, with a few (but realistic I think) limitations like not able to:

    • Share a chat file
    • Add apps (tabs, bots, connectors…)
    • Create a Team
    • Discover and join a public team
    • View org chart

Guest User can participate in audio/video calls.

Caveats to Watch Out For?

Below are some things to be aware of going into Microsoft Teams Guest Access:

  • Currently works with Office 365 Work or School accounts as external guest users only (other users & methods, like MSA, coming later via @danspot)
  • Being a Guest in another Organization’s Team(s), means switching between your home Account and other accounts.
  • Searching for history must be done on an “Account” basis, which means if you forget which “Account” you had a conversation you need to switch to that Account and search again. Searching does not search across all Accounts.
  • Searching for history in a specific Account, if inconvenient, makes sense, but what can be more confusing is if you have 1 to 1 chats with Users who are a guest in your Account and you are a Guest in their Account and you both are Guests in other Accounts. You could conceivably have 1 to 1 Chats scattered among many different accounts, making search for a past conversation history impossible. (read more here)
  • Undocumented in Microsoft documentation at this time, but it goes without saying that the Guest User will need Microsoft Teams enabled so they can run Teams to join as guest. (via @dinocaputo here)

Interacting as a guest in another Account means switching Accounts in the Microsoft Team app.

image

In the Windows desktop Microsoft Teams app, my experience has been about 20-30 seconds to switch between Accounts. It’s now about 5 seconds.

image

.

Other Interesting Items of Note

  • All the Microsoft Teams Users in your Account can do 1 to 1 Chats w/ Users Given Guest Access to one of your Teams, even if they are not in a common Team.


Summary

This has been a long awaited feature in Microsoft Teams and will add considerable value to many users!

Skype for Business User Tip #49: Using IM Consult Transfer and Audio Consult Transfer

image

Microsoft Skype for Business has recently got an update that allows IM (Instant Message) or audio consult transfer from the PC client.

Instant Message Consult Transfer

If you would like to do consult transfers using IM, go to Option | Call Forwarding and Check “Send IMs when consulting to confirm transfers”

image

Now let’s go through how an IM consult transfer works. First, get a call.

Next click Call Control | Consult [transfer] and now select a Contact.

image

Now you will see the consult using IM window.

image

Now you can IM (1) a contact and verify they want to receive the call. If they wish to (2) receive the call, you can click Transfer (3) at the top of the window.

Now the call will be transferred to the contact using Blind Transfer.

Audio Consult Transfer

If you would like to do audio consult transfers, go to Option | Call Forwarding and UNcheck “Send IMs when consulting to confirm transfers”.

image


Now lets walk through a transfer after receiving a call.

Click Call Control | Consult [transfer] and now select a Contact.

image

Now an audio call will be established with the person you want to consult and request to transfer a call to them. (Below)

image

To complete the audio consult transfer, click Transfer in upper right of the window.

NOTE: Unlike Skype for Business consult transfers in the past, the caller & remote party will not be immediately connected. The consult call will be hung up and the person you just consulted will receive another audio call which will be the remote party.

Summary

This is a great new feature in Skype for Business. A few things I would note:

  • Unlike Skype for Business consult transfers in the past, the caller & remote party will not be immediately connected. The consult call will be hung up and the person you just consulted will receive another audio call which will be the remote party.
  • A user cannot decide at the point of the transfer whether they want to do an IM transfer or audio transfer using the consult button, but the can, of course, just IM a contact and then blind transfer (Transfer) a call to the other contact.


For a ton more cool User Tips, get the Skype for Business User Tips & Tricks for Anyone Free eBook

image

See the other Skype for Business User QuickTips (formerly known as Lync)
http://windowspbx.blogspot.com/search/label/Skype4BUserTip

7 Ways Microsoft Teams Teams Group Conversations Are a Better Experience Than Skype for Business

image

I  have been a Skype for Business fan for a long time, but I have to admit there are quite a few ways that Microsoft Teams is a better experience for a group chat. Here is a partial list of items that make Microsoft Teams a nicer experience.

If you don't join a meeting right away you don't miss the first part of the conversation

All the history is there, just scroll back or search for what you are interested in.

Even if you miss the IM conversation, you can read the conversation later

On a plane while that important conversation is happening? No problem, just logging in later and get the complete chat anyway.

You can easily search for something that was mentioned in the conversation

You can always nicely search for content in a chat and jump directly to that comment.

image

Give instant Feedback (Like) a specific comment

With Skype for Business if you like something someone said the best option is to fire off a “+1” or something like that. But if someone comments after the comment being “Liked” your response becomes a bit ambigous.

image

Separate a Conversation into Multiple Threads

In a long chat with a few people in it, invariably several threads will begin. With Microsoft Teams there is the ability to keep these threads together and it is just a better experience.

image


You can Bookmark a comments in the conversation

Have a comment you want to answer or reference later? Just Bookmark it and easily come right back later without any sweat.

image

Go to Avatar | Saved to easily navigate back to this specific comment later on.

image


Add Character to the conversation using Memes

And of course Memes are drop dead easy to add character to any conversation.

image

And more!

Be glad to hear the items I missed!

Skype for Business User Tip #48: Quick Jump to Contact or Group

image

Here is a method to quickly jump to a Contact or Group in a Skype for Business Contact list that I didn’t know existed.

First, lets be clear that this is not Skype for Business Search. This features allows you to quickly jump from one Skype for Business Group or Contact to another when a Skype for Business contact list item (Contact or Group) is selected. This is how is works:

  • Click on [1] Contacts | [2] Groups
  • Select a [3] Group or Contact
  • [4] Now Just type first letter of a Contact or Group to jump to it
    • Just type the first letter of the first name to cycle through matching Contacts & Groups
    • Another way (a bit more hit or miss) is to just start typing the first several characters of the Group or Contact you want to jump to
  • When a contact is selected you can press Enter Enter to send an IM to the contact

Notes

  • Only Contacts in Open Contact Groups will be jumped to
  • Works in Groups, Status, etc


More Skype for Business Contact List Navigation Keys (When Contact or Group Selected)

  • Home - Top of Skype for Business contact list
  • Arrow keys – Up & Down an item
  • Enter (on a Contact) – Show Contact IM, Call, Video, Contact Card, Other Options
    • Escape – Allow Arrow key navigation again
  • Enter + Enter (on a Contact) - Will send an instant message to the currently selected contact
  • Enter (on a Group) – Open / Close Group Toggle

As always, welcome your feedback.

For a ton more cool User Tips, get the Skype for Business User Tips & Tricks for Anyone Free eBook

image

See the other Skype for Business User QuickTips (formerly known as Lync)
http://windowspbx.blogspot.com/search/label/Skype4BUserTip

Microsoft Teams User Tip #15: Understanding Notifications: What is Banner, Only Show in Feed & Email?

image


How do you want to be notified of new stuff in Microsoft Teams? I’ll admit, I use Teams regularly and still am a little confused what notification means what and when it happens. So when you go into “Notification Settings” what means what?

First we need to put some names with some visual indicators:

Badge

image

Highlighted Channel

image

Banner

image

Notification Across Top of App (not sure official name, but its NOT “Banner”)

image

What do the Different Notification Settings Do?

Now that we know what various notifications look like, lets go over how the settings seem to affect things.

Only Show in Feed

It puts a Badge on Activity and lists it under Activity.

image

Banner (aka Toast)

The banner look the below picture and when using the Teams web app it will be in the lower right of the browser.

image

If you are running the Teams app, you will receive the banner in the notification area of your PC.

image

It will indicate if it is a new message, reply, etc.

Email

I turned on Email notification, but frankly, I never could get one to come.

Other Notifications

There are some notifications you can control and some that just happen. What are the ones that just happen?

Highlighted Channel

Something new is in this channel.

Teams Badged

Some mention is in a Team.

Chat Badged

Anytime you get a chat that you don’t click on (acknowledge) the toast (Banner)

image

Notification Expectations

(via Rebecca Valdivia)

  1. If someone send you a direct 1:1 chat (not a channel conversation) you will receive a toast notification, and if you miss the toast the Teams icon will simply flash.  In addition, in the app, you will also receive a chat notification.
  2. If someone posts a new conversation in a channel, you will only see the channel bolded in the app.
  3. If someone replies to a message that you post in a channel (using the reply and not creating a new thread), you will receive a toast notification AND badge increase on the Teams icon (and it will flash).  In addition, you will receive an alert in the app and the channel will be bolded.
  4. If someone “@’s” you or “@’s” the team, you will receive a toast notification AND a badge increase on the Teams icon (and it will flash).  In addition, you will receive several notification in the app.    
  5. If someone “@’s” the channel, (so long as you have made that channel a favorite)  you will receive a toast notification AND a badge increase on the Teams icon (and it will flash).  In addition, you will receive several notification in the app.

Conclusion

If you have any more input, love to hear it!


To see more Microsoft Teams User Tips:
http://windowspbx.blogspot.com/search/label/MicrosoftTeamsUserTip

.[Video] Learn Microsoft Teams in 5 Minutes:
http://windowspbx.blogspot.com/2016/11/learning-microsoft-teams-in-5-minutes.html